Fleet Overview

Fleet → Fleet Overview (/operations/fleet/overview). A summary of the vehicle register, and the place to add and edit vehicles.

The cards across the top

Total vehicles, Active vehicles and In maintenance count the register by each vehicle’s status. On a dispatch unit counts the vehicles a live dispatch unit is holding right now, as its truck or as a coupled trailer.

Fleet Status table

Every vehicle: ID, vehicle (make, model and rego), type, licence plate, vehicle status, dispatch, and an Edit button.

• Vehicle status is what the vehicle is: Active, Maintenance or Inactive. An older vehicle may show Status: Unassigned — a status value from before this form existed. It does not mean the vehicle is free; the Dispatch column says that.

• Dispatch is what the vehicle is doing: On unit … when a live dispatch unit holds it, followed by the manifest that unit is out on, if any. A vehicle no live unit holds shows —. This is the same answer the Build Unit picker gives, so a vehicle shown on a unit here is one the picker will not offer.

• Filter narrows the table by vehicle status (All, Active, In Maintenance, Inactive) or by dispatch (On a dispatch unit, Not on a dispatch unit). If nothing matches, the table says so rather than going blank.

• Group by Type groups the rows under a heading per vehicle type, with a count. Click it again to ungroup.

• Refresh Data reloads the page.

There is no driver column: a driver is attached to a dispatch unit for a period of time, not to a vehicle. To free a vehicle shown on a unit, take it off that unit on the Dispatch Board.

Adding and editing a vehicle

Add Vehicle (top right) opens the vehicle form; Edit on a row opens the same form filled in. Operations and Admin accounts only.

• Registration, Vehicle Type and Status are required. The registration is saved in capitals with spaces removed.
• Status: only Active vehicles can be picked when building a unit on the Dispatch Board. Maintenance and Inactive keep the vehicle on the register but out of Dispatch.
• Pallet spaces and Payload (kg) are what a dispatch unit built on this vehicle is given as its capacity. Leave payload blank to use GVM − tare. A vehicle with neither still dispatches, but the board cannot tell whether a load fits.
• Make, model, year, GCM, VIN, registration expiry and DG licence are optional.
• If the form is wrong, it says which field and keeps what you typed.

A registration already on another vehicle. Some trailers in a set share one registration, so this is allowed — but the form first warns you and lists the vehicles that already have it. Choose Save anyway only if they really share it.

⚠️ Until a pending fleet update is applied, the database still refuses two vehicles with the same registration. Save anyway then says so and saves nothing; edit the existing vehicle instead.

There is no delete: dispatch units, fuel and maintenance records point at vehicles. Set a vehicle you no longer run to Inactive.

Vehicle Type Distribution

How many vehicles of each type, as a share of the fleet.

Fleet Capacity

Total weight capacity is the sum of recorded payloads of active vehicles; Total pallet capacity is the sum of their recorded pallet spaces. A vehicle with nothing recorded adds nothing, so treat these as a floor.

⚠️ Fleet Utilization always reads 50%. It is a fixed placeholder, not a calculation. Ignore it.

Recent Maintenance

The last 20 maintenance records — date, plate, vehicle type, work, description, who did it and cost. It is history, not a schedule: nothing records when maintenance is next due. It stays empty until maintenance records are written.

The Fleet Types & Capacities button

Opens the Fleet Types & Capacities page. That page is not reliable yet — see Fleet.